Shared Vehicles.
Fully Under Control.
Replace spreadsheets and verbal bookings with a structured system, built into the Cartrack platform your team already uses.
What Happens Without a Structured Booking System
Shared vehicles managed through emails, spreadsheets, and verbal requests create real operational problems. Carpool solves each of them.
Vehicle Availability Conflicts
Informal booking through emails and spreadsheets leads to double-bookings and uncertainty about which vehicles are actually available.
Solved by Centralised BookingNo Accountability for Usage
Without booking records it's impossible to know who used a vehicle, when, or for what purpose, creating compliance blind spots.
Solved by Audit TrailsInefficient Fleet Allocation
Vehicles sit idle in one department while other teams struggle to access what they need, waste that is completely avoidable.
Solved by Department PoolsDriver Compliance Risks
Without licence verification, unauthorised or unlicensed drivers can access vehicles they have no business operating.
Solved by Eligibility ChecksNo Visibility Into Utilisation
Most organisations can't see how often vehicles are actually being used or whether the fleet is sized correctly for demand.
Solved by Booking ReportsNo Real-Time Trip Visibility
Administrators have no insight into what is happening during an active booking, no routes, no driver behaviour, no timeline.
Solved by Live TrackingEverything You Need to Manage Shared Vehicles
Booking management, access control, driver verification, and live trip visibility.
Drivers request vehicles through the system. Administrators monitor all bookings from a web-based interface with calendar, multi-vehicle, and resource timeline views.
Set bookings to auto-approve or require manager sign-off. Define maximum booking durations, advance booking windows, and who is authorised to approve.
Validate driver licence requirements before a booking is approved. Assign vehicles to specific departments or create shared cross-department pools.
Track routes, speeding, and driver behaviour during active bookings. Full historical records provide a complete audit trail of how every vehicle has been used.
Full Visibility at Every Stage
Every booking moves through a clear lifecycle, giving administrators instant visibility across the entire fleet at all times.
Bookings can be started and ended in multiple ways so the system adapts to how your organisation actually operates.
From Request to Return in 4 Steps
Simple for drivers. Powerful for administrators. The whole process runs inside the Cartrack platform.
Driver Submits a Request
Via the Cartrack Driver App.
Booking is Approved
Auto-approved or sent to a manager, with eligibility validated automatically.
Driver Activates the Booking
Via app, geofence, key confirmation, or pre-start checklist.
Trip Recorded & Vehicle Returned
Full trip data, driving events, and timeline stored in booking history.
Ready to Take Control of Your Shared Fleet?
Eliminate booking conflicts, improve accountability, and gain full visibility over how your vehicles are being used.